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Once you have defined your resource requirements, you then need to determine your ability to deliver them and ensure you make efficient use of the resources you have available. During the project execution phase, the purpose of resource management is to ensure that the resources you have available are delivering the right value to the project at the right time.
Here are the core functions of resource management:
Identify key resource requirements and the ability to deliver on them.
Identify the availability of resources, the needs of the project, and the ability of the organization to meet the needs of the project.
Decide if the resources available and the skills required are sufficient.
Track performance of resources against the project requirements.
Evaluate performance and performance requirements.
Determine the best use of the resources that are available.
This is a good time to emphasize that if you have the right resources and are using them efficiently, you are more likely to get the project delivered on time, on budget and with the highest possible value.
To identify the key resource requirements for a project, there are three primary factors that determine your requirements:
What are the specific skills required?
Are the required skills available in-house?
What is the availability of the required skills?
Understanding the skill and availability profile of all the required resources helps you determine the true costs of delivering the project. It also helps to make sure that the project is delivering the right value to the business.
To improve this situation, I introduced a bespoke, work package-based resource management tool called HubSpot Resource Map. This tool helps HubSpot track where each resource is located and what they do. This tool also helps company leaders prioritize resources and know what they should be working on. And it is this prioritization that leads to opportunities like the one highlighted above.
While HubSpot's approach to resource management is not without its challenges, I've learned that it's the right time and place to make this change. You may have seen the numerous articles this week about the new HubSpot Center of Excellence , and the company's leadership is all about setting that center's goals .
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